Letter of Accommodations

What is a Letter of Accommodations?

A Letter of Accommodations (LOA) is a document provided by the Office of Disability Services that explains to faculty the reasonable accommodations to be provided to a student. The Letter of Accommodations is given to students who have met all of the following criteria:

  • Submitted appropriate documentation to verify their disability.
  • Met with a representative from the Office of Disability Services.
  • Have been approved as an individual who is covered under the Americans with Disabilities Act, Amendments Act (ADAAA) of 2008.
  • Are eligible to receive reasonable accommodations at Rutgers University.

The letter contains course accommodations recommended by the Office of Disability Services based on the student's disability.

How do I request my Letter of Accommodations?

Students who have been approved to receive a letter of accommodations must submit a Letter of Accommodations Request Form. Every student seeking course accommodations is required to fill out the LOA Form every semester they require accommodations.

How do I submit my Letter of Accommodations to my professors?

When students submit their letter of accommodations (LOA), they should meet with their professor privately (e.g.,during the professors office hours).  If the LOA is for an online course, the student should submit their LOA electronically and follow up with the professor through email, phone, or other preferred methods of correspondence or communication. The student should leave the meeting or correspondence with the professor with an understanding of the arrangements that were agreed upon.  

Students are encouraged to present their LOA to their professor as early in the semester as possible.  However, it should be understood that under some circumstances (e.g.., student was approved for accommodations later in the semester, student was recently diagnosed) the student may submit their letter later in the semester.

Students are asked to present their LOA’s to their professor in private and not in front of other students.  This approach protects the student's confidentiality regarding their disability and promotes a more healthy exchange between the student and the professor.

Students with questions regarding their Letters of Accommodations should contact their coordinator.

What is the Rights and Responsibilities Form on the back of my LOA?

On the back of the student's LOA, they will find a form called the  "Rights and Responsibilities Form."  This form will help the student facilitate the conversation they have with their professor at the time they hand in their LOA. During this important meeting or correspondence, the student should go over the items in the  form with their professor, which outline how their accommodations will be appropriately provided. This form should be signed by both the student and their professor, and should be returned to their disability services coordinator via email; as a scanned PDF; as a picture taken from their phone; or by dropping off a copy to their disability services office. 

What are the Rights and Responsibilities of the student to receive reasonable accommodations listed on the LOA? 

Summary of the process:

  • Students who have been approved to receive a letter of accommodations must submit a Letter of Accommodations Request Form. Every student seeking course accommodations is required to fill out the LOA Form every semester they require accommodations.
  • The student must submit their Letter of Accommodations (LOA) to the professor for each course that they are requesting accommodations as early in the semester as possible. 
  • Students can submit their LOA at any time during a semester keeping in mind that accommodations are not retroactive and are effective only upon submission of the LOA to the professor.
  •  When students submit thier letter of accommodations (LOA), they should meet with their professor privately (e.g..,during the professors office hours).  If the LOA is for an online course, the student should submit their LOA electronically and follow up with the professor through email, phone, or other preferred methods of correspondence or communication.
  • The student should leave the meeting or correspondence with the professor with an understanding of the arrangements that were agreed upon.  
  • The student should return the signed "Rights and Responsibilities Form" to their disability services coordinator. 
  • The professor of the course is not required to provide the reasonable accommodations until the student has presented the LOA in the above manner.
  • The student must submit their exam request form a minimum of five business days (not including holidays or weekends) prior to the date of the scheduled exam.
  • If the professor is accommodating your exams and not ODS, please notify your professor within the professor's stipulated time frame. 
  • The student must report changes to their schedule (drop, add, and/or withdrawal) to their disability coordinator as soon as possible.
  • The student will make arrangements related to the suggested reasonable accommodations with the professor.
  • The student must immediately report problems or issues with their reasonable accommodations or services to their disability services coordinator and professor.